3.2 Export Products to eBay

The first step starts from the ‘Select General Options’ form.

Select General Options page Toolbar

Create New Configuration

To create the new configuration click on the ‘Add Configuration’ and fill the form below:

Add new configuration form

Configuration name - specify the name you want to use. Take a note, the configuration name should be unique and cannot be duplicated. In other cases, you will get a such message:

Wrong configuration name

Copy settings from - allows to copy eBay settings from the configuration which was used before .

Use with listing - expand the product listings from the previous export operations and can be applied to the current process as well.

Note, to create the new listing enough to specify the configuration name in the form above and press ‘OK’ button. The rest fields can be unfilled.

A window to create the new products listing will appear on the next step:

New Listing Form

Select the categories positions which the products will be taken from and press ‘OK’ button to save the choice.

Once the list of products is completely uploaded to the current form click on the button to conserve.

Save Listing Changes

Edit Existing Listing

In case, you performed export operations before and have the saved configurations on the left, if needed, make some modifications in the listing of the products within the chosen configuration.

The 'Modify listing' option serves to perform such action:

Modify Listing tool

In the Edit form you can see some positions in green - these are the items which have been exported on eBay before and have specified the eBay ID.

Manage Product Listing

Use the top options to perform the following operations with the existing listing:

    • Add products - upload new items to the listing from the selected categories:
Add Products to Listing


An option to filter the categories in the process of products adding can be found starting from 3.3.0.:Build 410 version of the addon

New filter option
  • Remove Selected - highlighted products will be removed from a listing.
Remove Selected Products from Listing
    • Remove All - such action erases all products from the listing at once without exception.
Remove All option

Please note, to restore the list of products that just have been removed or modified click on the ‘Back’ button and confirm the following action in the pop-up notification:

discard changes in Listing

You exit from the Edit form and the content of the listing before modifications will be restored.

    • If the listing has the positions in red - such items are removed from the store and will not be processed during export. You can delete them by using the 'Clear Missing' option.
Clear missing

More Actions with Export Configurations

To clear configurations list from the unused positions select necessary one and click on the option in the top:

Delete Configuration option

To change the existing configuration name - use the ‘More Actions’ button and from the drop-down list choose ‘Rename configuration’ command:

Rename Configuration

Select the options of saving/restoring to save/restore export configuration(s) and synchronize configuration(s) at once.

Save and Restore Options


On the right side of the page there are the fields related to the account settings details.

Account area shows the username which is used during current session.

In case you perform operation via plugin in the first time such area is empty and you should press ‘Add account’ button to activate your actual account.

Add account button

The store can be managed by couple persons and each of them can be assigned to a separate eBay account - it’s enables to register all users in eBay addon and choose the login from the hidden list to “pull” the necessary account details.

Account arrea

Please note, account username will not show in the drop-down list until the user logs in to eBay Integration addon using his/her username/password.

In case, the user is not registered yet or need to add the new account to the list, follow the next steps:

    1. Use the button - in the account area.

2. Make a choice in the form which appears the next:

'Sing in' or 'Register' action

Once your account is correct you should see the following page:

'I agree' step

To be able to move forward click on ‘I Agree’ button and complete the Authorization.

If the selected account is acceptable you will see the appropriate message in green.

Signed in account

Select General Options:

Depending on which localization is activated at the store - choose the language position based on the store view from the drop down list:

Please note, if you are using Store Manager for Magento in certain field you can see the drop-down list with appropriate store views! (as in the screen-capture below).

Select store view in Magento

Some eBay data (for example categories, shipping details, themes, etc) can be stored (cached) on your hard drive after interaction with eBay. If you want to flush this data - press 'Clear Cached eBay Data' on the current page.

Clear Cached eBay Data

Checked ‘Save eBay API requests and responses to log files’’ checkbox means all requests and responses received from the eBay during operations will be placed in the appropriate logs file on your local drive, and could be found by following the path:

C:\Users\$USERNAME$\AppData\Local\eMagicOne Store Manager for .....\eBayPlugin\RequestLogs

It is expedient to check this field to be able to track the progress of operations using logs.

Next on Select General Options step

Press ‘Next’ to move forward.

Map General eBay Categories

Click on the ‘eBay Category Name’ field and open the eBay categories drop-down list for mapping.

Current stage of the process allows to link eBay categories to your store categories.

This page does not display all eBay categories.

Only category associations for products from the current listing are displayed here.

Map eBay Categories listing

Please note, the categories which are grey-outed and cannot be mapped are the root eBay categories. You should expand current category tree to find the positions for linking with the appropriate categories of your store :

Expand Category Tree

'Map Selected Categories' option - only highlighted categories and their products will be linked with the appropriate eBay categories.

Notification during mapping

'Clear All Mapping' option allows cancel the previous mapping.

'Automap Relevance ' value means the minimum measure of compliance of the target results assigned in the search request. In other words, the greater percentage in this field - the greater conformity (similarity) will be between eBay products and items, which are exporting.


Starting from the last addon's update (version 3.3.2:422) you can use in mapping the additional eBay category. Such service is paid and costs 35 cents per product in accordance with the rates on eBay :

Second Category Name in Mapping

Press ‘Next’ to continue. You will see the following message if you have categories without mapping:

You can leave as they are or map the rest ones from a list manually and proceed.

Note, product will not be exported to eBay until the category, it belongs to, is mapped with eBay category.

Map Your Personal eBay Store Categories

For more convenience of data handling you can built own category tree in the eBay store Admin panel. On this step you are able to map products to your own categories positions.

Map Personal eBay Categories

To launch auto-mapping of the categories hit "Automap Categories" option from the toolbar.

‘Refresh eBay Store Categories List’ button helps to update the recent page and see the latest data.

You can skip the current step and press ‘Next’ to proceed.

Select Category Settings

Select Category Settings

The main details on categories location (path) to the exported data can be previewed on the left, namely:

- store category path to the products;

- category path on eBay marketplace, based on category positions selected on the previous steps (see the stage 2 above);

- item condition by default.

Default Item condition list

You can mark listed data as 'New' (‘New with tags’, ‘New without tags’, ‘New with defects’) or 'Pre-owned' (‘Used’) in a bulk, by pressing the corresponding options:

Set as New or as Used condition

On the right there are the list with the item specifics. Such data will be applied as an additional and enhanced product information on the eBay marketplace:

Item Specifics

You can use some auxiliary options on the right:

eBay sign

-'eBay' sign - - select the appropriate option variant from the proposed eBay list;

Value from database

- the database sign - - allows to select the field with the necessary value from the store database;

- sign for removal - appears only in front of the own-created specifics and serves for erasing unnecessary data from the specifics list.

Also, some positions have a single list of the variants, from which you can choose the desired value.

Single value in Items specifics

To be able to add to the existing ones your own item specifics use the special button above.

Add Own Item Specifics

Specify value in the newly created specific field.

To move forward press ‘Next’ button.

eBay Listing Options:

Export Settings tab

This step provides the following settings fields:

Export Settings tab

Export methods:

- Create new eBay items - replenish eBay listings with new acquisitions.

- Update existing active eBay items - allows update the previously exported on eBay products data only with active status.

- 'Relist item if it is inactive' - refresh the list of your eBay items after export if it is currently inactive.

Export Product Options:

- Do not create items with truncated titles - on eBay there are some restrictions on the item titles and allows to place the products with the name up to 80 characters, in other cases, such titles will be truncated. Current option helps to avoid adding to the eBay listing the items with the cropped names;

- Export product only if quantity >0 - the items with quantity 1 and higher will be exported to the eBay store;

- Export only 'In stock' products - the products with the status 'In stock' will be exported;

- Do not update quantity if item exists - this field is suitable during updating the previously exported data on eBay (when the field 'Update existing active eBay items' is checked) and allows leave the quantity of the existing products without changes. All other information will be updated;

- Export only new products exports only new records from the current listing.

New Items in Products Listing

For example, if ‘Export only new products’ option is checked - addon will skip export procedure for products that are already on eBay and will run it only for the new positions.

After exporting will be created 722 new products and all old items remains unchanged.

Pricing, Location, Scheduling, Picture Settings tab

Pricing, Location, Scheduling, Picture Settings

Visually can be divided into some areas:

- in the Listing Format and Pricing area you can see the fields related to the product price and able to set one of the two listing formats: fixed price and online auction.

Listing Format types

The fixed price - the price value is fixed for entire range of the eBay store. Configure the price formula by using the list of possible operands. Press 'Insert' option to perform this.

Product Price Macros

In case the products have the variants (for example, T-Shirt can be in different colors and different sizes) use the option for insertion to add the attribute value related to the product variants:

Variation price macros

The button below allows verifying the correctness of the specified formula(s):

Test formulas button

Auction price type displays the fields related to the initial (starting) price of the product and the promotional price.

Online Auction fields

Use 'Test' option to check if the formula(s) is(are) correct.

Note, in case the 'Fixed Price' of Listing Format is chosen you can see the option for best offering below:

Best Offer checkbox

Activation such condition allows users (buyers) offer their own price for the particular item. You are able to set the rules by which the price will be automatically accepted or rejected.

The first option (rule_1) means the price of the offer cannot be greater than the fixed price (configure in percentage).

The rule number 2 - the value of the auto-rejection must be greater than the value of auto-acceptance (is displayed in percentage terms).

Best Offer Rules

- Listing Start Time area

To be able to postpone the launch of the products listing on eBay - add it to the schedule by checking the appropriate checkbox on the right side:

Listing Start Time area

Please note, this option is for additional fee according to the eBay tariffs and costs 10 cents for each product . For instance, if you have the catalog with 20 items, the launch of the schedule will cost for you - 20*0.10=2$ etc.

Take into account, the price value may vary depending on country and currency which are currently used.

The schedule includes the start date and exact time of launching catalog to the eBay sales.

To activate Listing immediately check the condition above:

Start Listing Immedialtely

- Specify the store address where the products are available by filling the appropriate fields in Item Location area

Item Location area

In case such additional condition is checked (see an illustration below) the current Products Listing will be visible on the international site as well (i.e. eBay UK) - International Site Visibility area.

International Site Visibility

It helps the customers on the eBay UK store see the newly-created Listing exactly as the users see it at the original source site.

- Picture Settings area

The images gallery at the eBay store supports by eBay or Self Picture Hosting.

Picture Settings area

Depending on which type you choose there are two appropriate conditions of the image display.

Select Picture Hosting

eBay Picture Hosting allows displaying up to 12 images on the Product page for free. The products can be previewed more custom by using this type.

Self Picture Hosting uploads the gallery from your store's site directly. Has some limitation: only one illustration per item is allowed to display.

Note, in case you need to upload additional images for product previewing check the checkbox below.

Gallery plus checkbox

You should take into account, such offer is performed for additional fee and depending on the country and currency of the eBay store.

'Next' button allows moving to another step.

You can see next one of the following tabs depending on the individual settings of your eBay store.

Business Policies tab

You should fill all fields of the current tab since they are mandatory.

Business Policies tab

Once some modifications concerning shipping or payment settings are made from the eBay Admin Panel and didn’t reflect on the certain page, press the button to refresh it.

Payments. Returns

The necessary fields relate to the payment methods and return conditions should be checked.


If your store anticipates some specific payment rules they can be prescribed in the appropriate text box on the right. Take a note, the text content has a limited number of characters - up to 500!

Payments and Returns


If the returns are not stipulated in your store - select the appropriate checkbox.

Otherwise you should fill the appropriate return form below:

Accept returns form

Specify any comments or conditions regarding return policy in the store in the right pane ( allowed limit in characters is 5000 ).

Shipments tab

The Shipments tab displays the main settings on items packaging, i.e. package type and measurement system which is used at the store.

Shipments tab

These settings of each section you can find from the drop-down lists, submitted below:

    • package type:
Package size
  • measurement system presented at your store:
Measurement system
  • weight units:
Weight units
  • size units:
Size units

Listing Design tab

'Visitor Counter' shows the number of visitors who have viewed your listing on eBay.

Visitor counter list

‘Themes' sector is used for specifying the appropriate theme and design of your listing on eBay marketplace.

To make a design of your listing you should activate the appropriate fields in the current tab. Check the 'Add theme' checkbox:

Check 'Add Theme' checkbox

Note, all themes are chargeable according to the eBay tariffs and cost 30 cents for each product that you are exporting. So if, for example, you are planning to transfer the 20 positions of goods on eBay marketplace - to use the selected theme you should pay {20 * 0.30} = $ 6. This amount will be taken by the eBay’s settlement system from your eBay account after exporting.

Select theme list

Export Products Template

Export Products Template allows you to set up the corresponding fields. Here you can see 2 required fields - Title and Description.

Using right mouse click, you can select the table from your database that will be used as a Title we have selected [product_name] and specify product Description.

Export Products Template

Here you should add the additional information to the fields in the left - click on the right-mouse button next to each position and choose the required product field.

Add macros to the field option

Macros are represented with the drop-down list and can be added to the selected field if you press 'Add' button below :

Add macros button

The details will be linked in the right. Besides, in Description field you can use common HTML tags after pressing the appropriate option. It opens the HTML editor form.

Edit as HTML

There is also a possibility to fill all data automatically - hit the corresponding button below.

Fill automatically button

To be able to preview export data - press 'Next' button.

Export Preview Data. Scheduling

Export Preview Data allows you check all information which will be exported.

Preview Export Data Form

Also, you can use the special buttons in the top toolbar to check/uncheck export status in the selected items, edit description and apply changes you done.

Preview Export Data Toolbar

Make sure that all products you would like to be exported are selected.

In addition, the current operation can be automatically launched according to the scheduler settings specified in the appropriate form.

Press the option in the middle to create the task.

Preview Export Data

Specify task name and choose the configuration from a list .

Chose task configuration and name

While using bridge connection type - get and post data actions should be checked as well.

If the task in scheduler is performed you will receive the notification on your email indicated in the following field:

Send email to..field

Scheduled task can be launched by such period: monthly, daily, weekly, at once.

Depending on the period you have chosen fill the fields which appears below to configure the timetable of the current operation. :

- daily :

Schedule Task Daily

- monthly :

Schedule Task Monthly

- weekly :

Schedule Task Weekly

- at once :

Schedule Task at once

To be able to make the task repetitive for a certain period of time, fill the fields at the bottom of the form:

Scheduled Task repeat

Do not forget to press OK to save all your entries in this form.

On the last step you can check the report - Export Status allows you to check the products that were exported to the eBay store.

Finish step of Export

Note, by clicking on the product icon you will move to the product page on eBay marketplace and check the details which were exported.