2.3. Export Products to eBay

Important Note: If you have Windows Vista, you should run Store Manager without admin privileges.

Once you register the extension , please, go to the Categories and Products page, select the products that you would like to export and using right mouse button click on Addons position at the bottom of the context menu and select eBay addon to get it started.

eBay context menu

Step 1. You should decide what do you want to do with your data

Welcome page

If you already have products on eBay - you may use ‘Map products’ option to link them to products at your store.

Use ‘Synchronizeoption to update products status or relist them on eBay.

If you want to export new products to eBay, you should choose ‘Export products option.

To transfer existing orders on eBay to your store database use the option - 'Import Ebay Orders (BETA)'.

To be able to transfer prepared data to the eBay marketplace use 'Export Products' position.

Step 2. Select General Options

On the general page you can see the fields which need to be filled:

Select General Options step

Configuration sector allows users upload previously saved configuration or save current settings for the future operations via Addon.

Edit or Create new configuration name by using the options on the right as well as remove unused configuration from a list.

Configuration area options

The options below serve for keeping/restoring all configurations at once.

If you want to use the same export configurations on different locations - you can easy perform this by using the appropriate buttons. Save all export transactions which were performed in Addon to a separate file and then restore it on the other machines - it will save the time on settings and speed up the operation process.

Save and Restore All configurations

Account area shows the username which is used during current session. If the store manage by couple persons and each of them has own eBay account - its makes the possibility to choose the login from the dropdown list and addon pulls the details from the account which has been selected.

To be able to sign up to the new account, use the button and fill the following fields below.

Add account section

You should specify your user name and password to sign in to your eBay account and start integration. If you are not registered, click on Register button.

Welcome page in eBay Addon

Once your account is correct the following window appears:

I agree page in eBay

To be able to move forward click on ‘I Agree’ button and complete Authorization.

If the selected account is acceptable you will see the appropriate message in green.

Signed in notification

'Select General options' sector allows indicate eBay site and currency which the user has registered account in and use for data exchange operations.

Select store language field

Depending on which language is activated at the store - choose the language position based on the store view from the drop down list (see an illustration above).

Please note, if you are using Store Manager for Magento in certain field you can see the drop-down list with all store views :

Select store language

During previous transactions (exporting, synchronizing or mapping) some data could be stored (cached) on eBay site and may affect on the next data processing speed.

To avoid this, check the field 'Clear Cached Data' at the beginning of the export procedure.

Clear cached data
Save API Requests to a file

If you check the following position all requests and responses from eBay during eBAy Addon's operation will be placed in the appropriate logs file on your local drive:

You can find the destination file by keeping this way on your computer:

C:\Users\$USERNAME$\AppData\Local\eMagicOne Store Manager for .....\eBayPlugin\RequestLogs

If you have more than 3000 items on your eBay marketplace and to be able to avoid deceleration in addon operations check the following option:

Enable large Merchant Services checkbox

Click 'Next' button to retrieve the eBay Categories in order to proceed.

Step 3. Select eBay Category

Select eBay Category allows you to match your store categories with the categories on eBay merchant. Using right mouse click, you will see the context menu, where you have to select the eBay categories that are related to your store categories. You can launch auto-mapping categories by using the "Automap categories" option on the toolbar or select some positions and press 'Map Selected Categories' option - only highlighted categories and their products will link with the appropriate eBay categories.

Automap categories

'Clear All Mapping' option allows to clear all pre-mapped positions.

'Minimum Relevance Value' means the minimum measure of compliance of target results assigned in the search request. In other words, the greater percentage in this field - the greater conformity (similarity) will be between eBAY products and products, which you are currently exporting.

You are able to link eBay categories to your store categories manually. In order to perform this, click on the eBay Category Name column and open the drop-down menu, where you can find the appropriate eBay category position.

Please note, the categories which are grey-outed cannot be mapped - these are the root eBay categories, expand the eBay category tree to find the necessary positions and link with the appropriate categories of your store :

Mapping categories manually

When you specify all necessary details, press 'Next' to proceed.

4. 'Select Category Settings' - the next step of export.

Select Category Settings

On the left you can see the main details on categories location (path) to products which are exporting, namely:

- the categories path to the selected products from your store's database;

- another column displays the path of eBay categories, which were chosen on the Mapping Categories step of export (see the Step 4 above);

- the last column shows the category condition by default depending on products' conditions that it comprises.

Left pane of Select Settings window

To be able to change the actual condition value on another one, press the browser arrow and select from the list the most acceptable variant.

Change Item Condition

You can mark listed data as 'New' or 'Used' / 'Pre-owned' in a bulk, by pressing the corresponding options:

Top options in Select Category Settings step

On the right there are the list with the specifics items which can be used for products exporting as an additional details.

Items specifics
eBay sign

Opposite each position you can see the following options:

-'eBay' sign enables to select the appropriate option's variant from the eBay list;

Value from database

- the second one - allows to select the field with the necessary value from your store's database .

Also, some positions have a single list of variants, from which you can choose the desired value.

Positions with single list

If necessary, you can create your own item specifics and add it to the existing catalogue:

- press the button at the top of the right pane and specify the new option value in the form, which appears:

Add own items specifics

You will get the newly-created option in a list and options, which help to assign the appropriate field from your store's database corresponds to this value and remove this item from a list , if necessary by using the cross-shaped sign:

New items - Model

When all positions are selected and necessary data are specified - move to the next step of export.

Step 5. eBay Listing Options

eBay Listing Options is the next step of the Export Wizard, that contains the following tabs:

    • Payments
    • Shipments
    • Pricing, Localizations and Others


Payments and Returns

You can check here all acceptable payment methods and leave some payment instructions in the right.

You can also accept or not accept returns, checking the necessary field in the bottom of the window.


Shipments tab

You can choose shipping type (flat or calculated) and select necessary shipping services (inside and outside selected eBay site country) from the drop-down lists.

Pricing, Localizations and Others

Pricing, Location...

Fill in all those fields according to your needs.

- if it will be a fixed price, you may specify price formula, using an arithmetical expression;

- if it will be an online auction, you can specify the starting and the buying price formula.

You can test formulas to check, if your expressions are correct, clicking on the ‘Test formulas’ button.

The products price from your store which are exporting may differ from the price values in eBay. In this case you can use your own custom price parameter.

To implement this, first of all create the appropriate attribute in the Attributes section of Store Manager - for example - 'custom_price' - and specify the 'Price' as an attribute type:

Add custom price to the attributes section

Do not forget to assign a newly-created attribute to the required products! On the eBay Listing Options step you will be able to pull this value from the drop-down list of available macros:

Insert own price value

You must fill in address fields, entering the store zip code and location of your store in the right section of the window.

You can also select picture hosting and customize listing start time.

To start listing immediately once the operation on eBay will be successful completed, check the option below:

Start listing immediately

To be able to postpone the launch of the products listing on eBay - add it to the schedule by checking the appropriate checkbox :

Schedule option

Please note, this option is for additional fee according to the eBay tariffs and costs 10 cents for each product .

For instance, if you have the catalog with 20 items, the launch of the schedule will cost for you - 20*0.10=2$ etc.

Take into account, the price value may vary depending on country and currency which are currently used.

The schedule includes the start date and exact time of launching catalog to the eBay sales.

Schedule start time

Export Settings

Учзщке іуеештпі

Check all those fields according to your needs.

Pay attention on this required sectors:

- eBay items identification - 'eBay_id' - the separate field in the products table, which the eBay products IDs will be stored in.

For example, in Store Manager for OpenCart this field will look like:

Separate file with eBay IDs

Please note, in the Store Manager for Magento this field will be displayed as a single attribute and you can find it among the other attributes of the appropriate section of Store Manager:

eBay_id field in SM for Magento

It is recommended to leave this field by default.

Export methods - you should choose at least one of these positions to be able to proceed:

- The first field allows to create new items positions in your eBay listing.

- 'Update existing active eBay items' - allows update the previously exported on eBay products data only with active status.

- 'Relist item if it is inactive' - refresh the list of your eBay items after export if it is currently inactive

- 'Create new item if it is inactive' - allows to add new positions in your listing if they have inactive status on eBay.

Please note, if you leave fields un-checked, you will get a such notification:

The required methods in eBay Listing Options step

Products Export options presented as additional conditions for items, which are exported and can be selected if these conditions meet your needs.

- Do not create items with truncated titles - there are such requirements regarding products names on eBay - they must have not more than 255 characters. If among your items to be exported are the ones with the names above normal (more than 255 characters) these products will be exported with corrupted titles. To avoid this, check the first filed - such items will be skipped and if necessary you can re-export them after adjusting their headings to the eBay requirements.

- Export product only if quantity >0 - allows you to narrow the export scope and transfer on eBay site only the items with quantity greater than zero. All others will not be exported in this case.

- Export only 'in stock' products - export those items which can be with quantity zero at the store, but can be delivered to the customer because of their stock availability.

- Do not update quantity if items exists - this field is suitable during updating the previously exported data on eBay (when the field 'Update existing active eBay items' is checked) and allows leave the quantity of the existing products without changes. All other information will be updated.

In other case, you can leave all these fields unchecked.

Listing design

Listing design

Visitor Counter' shows the number of visitors who have viewed your listing on eBay.

You can select necessary counter's design of the proposed options here:

Counter and Design

And can view it on the eBay site at the bottom of your items listing.

'Themes' sector is used for specifying the appropriate theme and design of your listing on eBay marketplace.

To make a design of your listing you should activate the appropriate fields in the current tab. Check the 'Add theme' checkbox:

Note, all themes are chargeable according to the eBay tariffs and cost 30 cents for each product that you are exporting. So if, for example, you are planning to transfer the 20 positions of goods on eBay marketplace - to use the selected theme you should pay {20 * 0.30} = $ 6. This amount will be taken by the eBay’s settlement system from your eBay account after exporting.

In addition, each theme has its own decoration - opposite the title of each variant in the parenthesis there are the number of design solutions:

From the drop-down lists in 'Select design' field you can choose the most suitable to your vision variant.

Select design variant

These settings will be shown on your listing page of eBay site after exporting.

Step 6. Export Products Template

Export Products Template allows you to set up the corresponding fields. Here you can see 2 required fields - Title and Description.

Using right mouse click, you can select the table from your database that will be used as a Title we have selected [product_name] and specify product Description.

Export products template

Here you should add the additional information to the fields in the left - click on the right-mouse button next to each position and choose the required product field.

Export product template

The details will be linked in the right. Besides, in Description field you can use common HTML tags after pressing the appropriate option. It opens the HTML editor form.

HTML editor form

There is also a possibility to fill all data automatically - hit the corresponding button below.

Fill automatically option

To be able to preview export data - press 'Next' option.

Step 7. Export Preview Data

'Export Preview Data' allows you check all information which will be exported.

Preview Export Data step

Also, you can use the special buttons in the top toolbar to check/uncheck export status in the selected items, edit description and apply changes you done.

Preview top toolbar

Make sure that all products you would like to be exported are selected.

The current operation can be automatically launched according to the scheduler settings specified in the appropriate form.

Press an option in the middle to create the task.

Schedule option

Specify task name and choose the configuration from a list .

Choose schedule task name and configuration

While using bridge connection type - get and post data actions should be checked as well.

If the task in scheduler is performed you will receive the notification on your email indicated in the following field:

Get and Post data actions . Receive notification on the email

Schedule task can be launched by such period: monthly, daily, weekly, at once.

Depending on the period you have chosen fill the fields which appears below to configure the timetable of the current operation. :

- daily :

Daily task

- monthly :

Monthly task

- weekly :

Weekly task

- at once :

Schedule task at once

To be able to make the task repetitive for a certain period of time, fill the fields at the bottom of the form:

Repeat task fields

Do not forget to press OK to save all your entries in this form.

You will get the following notification then:

Task was successfully created message

If everything is correct, please click on Export button to proceed. After that you will be able to check the result on your eBay site.

Step 7. Results

On the last step you can check the report - Check Export Status allows you to check the products that were exported to eBay store.

Finish step of export to eBay

By clicking on the product icon you will move to the product page on eBay marketplace and check the details which were exported.

By eMagicOne Inc.