2.3. Export Products to eBay

eBay context menu

To export products to eBay you should follow these steps:

Step 1. You should decide what do you want to do with your data

Welcome page
  • If you already have products on eBay - you may use the [Map Products] option to link them to products at your store.

  • If you want to export new products to eBay, you should choose the [Export Products] option.

  • Use the [Synchronize] option to update products status or relist them on eBay.

  • To transfer existing orders on eBay to your store database use the option - [Import Ebay Orders (BETA)].

Step 2. Select General Options

On the general page you can see fields that need to be filled:

Select General Options step

The "Configuration" pane allows users to upload previously saved configuration or save current settings for the future operations via Addon. Also, there is the possibility to edit or create a new configuration name with options on the right, as well as, remove unused configuration from a list.

Configuration area options

In this pane, there are options that serve to keep and restore all configurations at once.

If you want to use the same export configurations on different locations, you can perform this with corresponding buttons. Save all export transactions that were performed in the addon to a separate file, then restore it on other machines. This will save time on settings and speed up the operation process.

Save and Restore All configurations

The "Account" pane shows the username which is used during current session. If Store Manager is used by several people and each one of them has own eBay account, there is the possibility to choose a login from the dropdown list and addon pulls details from the account that was selected.

To be able to sign up to a new account, use the [Add Account] button and fill the following fields below.

Add account section

You should specify your user name and password to sign in to your eBay account and start integration. If you are not registered, click the [Register] button.

Welcome page in eBay Addon

Once your account is correct, the following window appears:

I agree page in eBay

To be able to move forward click the [I Agree] button and complete authorization.

If the selected account is acceptable, you will see the corresponding message in green:

Signed in notification

The "Select General Options" pane allows to indicate eBay site and currency that the user has registered account in, and use it for data exchange operations.

Select store language field

Depending what language is activated at the store, choose the language position based on the store view from the drop-down list (see an illustration above).

Please note, if you use Store Manager for Magento, there is a certain field in the drop-down list with all store views :

Select store language

During previous transactions (exporting, synchronizing or mapping) some data could be cached on eBay site and may affect the next data processing speed. To avoid this, check the field "Clear Cached Data" at the beginning of the export procedure.

Clear cached data
Save API Requests to a file

If you check the following position, all requests and responses from eBay during eBay Addon's operation will be placed in the relevan logs file on your local drive.

You can find the destination file at:

C:\Users\$USERNAME$\AppData\Local\eMagicOne Store Manager for .....\eBayPlugin\RequestLogs

If you have more than 3000 items on your eBay marketplace, to be able to avoid deceleration in addon operations check the following option:

Enable large Merchant Services checkbox

Click the [Next] button to retrieve the eBay Categories in order to proceed.

Step 3. Select eBay Category

The "Select eBay Category" step allows you to match your store categories with the categories on eBay merchant. Using right mouse click, you will see the context menu, where you have to select the eBay categories that are related to your store categories. You can launch auto-mapping categories by using the [Automap Categories] option on the toolbar, or select some positions and press the [Map Selected Categories] button. Then only highlighted categories and their products will link with the relevant eBay categories.

Automap categories

The [Clear All Mapping] option allows to clear all pre-mapped positions.

[Minimum Relevance Value] means the minimum measure of compliance of target results assigned in the search request. In other words, the greater percentage in this field, the greater similarity will be between eBay products and products, which you are currently exporting.

You are able to link eBay categories to your store categories manually. In order to perform this, click the eBay Category Name column and open the drop-down menu, where you can find the necessary eBay category position.

Please note, the categories which are grey-outed cannot be mapped. These are the root eBay categories. Expand the eBay category tree to find the necessary positions and link with the relevant categories of your store:

Mapping categories manually

When you specify all necessary details, press [Next] to proceed.

Step 4. Select Category Settings

Select Category Settings

Main details on categories location (path) to products which are exporting are listed in the left pane, namely:

  • The categories path to selected products from your store's database

  • Another column displays the path of eBay categories, which were chosen on the "Mapping Categories" step of export

  • The last column shows the category condition by default depending on products' conditions that it comprises.

Left pane of Select Settings window

To be able to change the actual condition value on another one, press the browser arrow and select from the list the most acceptable variant.

Change Item Condition

You can mark listed data as "New" or "Used" / "Pre-owned" in bulk, by pressing the corresponding button:

Top options in Select Category Settings step

In the right pane, there is the list with the specific items that can be used for products export as an additional details.

Items specifics

Opposite each position you can see the following options:

eBay sign

< - The "eBay" sign enables to select the necessary option's variant from the eBay list.

Value from database

< - the second one allows to select the field with the necessary value from your store's database.

Also, some positions have a single list of variants, from which you can choose the desired value.

Positions with single list

If necessary, you can create your own item specifics and add it to the existing catalogue:

  • Press the button at the top of the right pane and specify a new option value in the form, which appears:

Add own items specifics

A newly-created option will be available in the list. If necessary, you can remove this item from the list with the corresponding button:

New items - Model

When all positions are selected and necessary data is specified, move to the next step of export.

Step 5. eBay Listing Options

This step of the Export Wizard contains the following tabs:

    • "Export Settings"

    • "Pricing, Locations, Scheduling, Picture Settings"

    • "Payments, Returns"

    • "Shipments"

    • "Listing Design"


There, you can check all acceptable payment methods and leave some payment instructions in the right. You can also accept or not accept returns, to do so, select the necessary field in the bottom of the window.

Payments and Returns


You can choose shipping method (flat or calculated) and select necessary shipping services (inside and outside selected eBay site country) from the drop-down lists.

Shipments tab

Pricing, Localizations and Others

Fill in all those fields according to your needs.

  • If it will be a fixed price, you may specify price formula, using an arithmetical expression

  • If it will be an online auction, you can specify the starting and the buying price formula.

Pricing, Location...

Click the [Test Formulas] button to test whether your expressions are correct.

The products price from your store may differ from the price values on eBay. In this case, you can use your own custom price parameter. To implement this, first of all, create the necessary attribute in the "Attributes" section of Store Manager. For example, "custom_price", and specify "Price" as an attribute type:

Add custom price to the attributes section

Do not forget to assign a newly-created attribute to the required products! On the "eBay Listing Options" step you will be able to pull this value from the drop-down list of available macros:

Insert own price value

You must fill in the address fields, entering the store zip code and location of your store in the right section of the window.

You can also select picture hosting and customize listing start time. To start listing immediately once the operation on eBay will be successful completed, check the option below:

Start listing immediately

To be able to postpone the launch of the products listing on eBayб add it to the schedule by selecting the relevant checkbox:

Schedule option

Please note, this option has an additional fee according to eBay procing, and costs 10 cents for each product. For instance, if you have the catalog with 20 items, the launch of the schedule will cost you 20*0.10=2$ etc.

Take into account, the price value may vary depending on country and currency which are currently used.

The schedule includes the start date and exact time of launching catalog to the eBay sales.

Schedule start time

Export Settings

Check all those fields according to your needs.

Учзщке іуеештпі

Pay attention to this required sectors:

  • eBay items identification - "eBay_id" - the separate field in the products table, which the eBay products IDs will be stored in.

For example, in Store Manager for OpenCart this field will looks like:

Separate file with eBay IDs

Please note, in the Store Manager for Magento this field will be displayed as a single attribute and you can find it among the other attributes of the corresponding section of Store Manager. It is recommended to leave this field by default.

eBay_id field in SM for Magento

Export methods. You should choose at least one of these positions to be able to proceed:

  • The first field allows to create new items positions in your eBay listing.

  • "Update existing active eBay items" allows to update previously exported on eBay products data only with active status.

  • "Relist item if it is inactive" refreshes the list of your eBay items after export, if it is currently inactive

  • "Create new item if it is inactive" allows to add new positions in your listing, if they have inactive status on eBay.

Please note, if you leave fields unselected, you will get the following notification:

The required methods in eBay Listing Options step

"Products Export Options" presented as additional conditions for items, which are exported and can be selected if these conditions meet your needs.

  • "Do not create items with truncated titles". There are requirements regarding products names on eBay - they must have not more than 255 characters. If among your items to be exported are the ones with the names above normal, these products will be exported with corrupted titles. To avoid this, select the first filed and these items will be skipped and if necessary you can re-export them after adjusting their headings to the eBay requirements.

  • "Export product only if quantity >0" allows you to narrow the export scope and transfer only the items with quantity greater than zero. All others will not be exported in this case.

  • "Export only "in stock" products". Export those items which have quantity zero at the store, but can be delivered to the customer because of their stock availability.

  • "Do not update quantity if items exists". This field is suitable during update of previously exported data on eBay (when the field "Update existing active eBay items" is checked) and allows to leave the quantity of existing products without changes. All other information will be updated.

In other case, you can leave all these fields unchecked.

Listing design

Listing design
  • "Visitor counter" shows the number of visitors who have viewed your listing on eBay. You can select necessary counter's design from the proposed options:

Counter and Design

You can also view it on the eBay site at the bottom of your items listing.

  • "Themes" is used to specify the appropriate theme and design of your listing on eBay marketplace. To make a design of your listing you should activate the relevant fields in the current tab. Select the "Add theme" checkbox:

Note: all themes are chargeable according to the eBay pricing and cost 30 cents for each product that you are exporting. So if, for example, you are planning to transfer 20 positions of goods on eBay marketplace, to use the selected theme you should pay {20 * 0.30} = $ 6. This amount will be taken by the eBay’s settlement system from your eBay account after exporting.

In addition, each theme has its own decoration. Opposite the title of each variant in the parenthesis there are the number of design solutions:

From the drop-down lists in the "Select design" field, you can choose the most suitable to your vision variant:

Select design variant

These settings will be shown on your listing page of eBay site after exporting.

Step 6. Export Products Template

This step allows you to set up the corresponding fields. There, you can see two required fields - "Title" and "Description".

With right-click, select the table from your database that will be used as a "Title". We have selected [product_name] as product "Description".

Export products template

You should add the additional information to the fields in the left. Right-click next to each position and choose the required product field.

Export product template

The details will be linked in the right. Besides, in the "Description" field you can use common HTML tags after pressing the corresponding option. It opens the "HTML Editor" form.

HTML editor form

There is also the possibility to fill all data automatically. To do so hit the corresponding button, as shown below.

Fill automatically option

To be able to preview export data, press the [Next] button.

Step 7. Export Preview Data

This step allows you to check all information that will be exported.

Preview Export Data step

Also, you can use special buttons on the top toolbar to check/uncheck export status of selected items, edit description and apply changes you done.

Make sure that all products you would like to be exported are selected.

Preview top toolbar

The current operation can be automatically launched according to the scheduler settings specified in the appropriate form.

Press the [Schedule] button in the middle to create a task.

Schedule option

Specify task name and choose the configuration from a list .

Choose schedule task name and configuration

While using bridge connection type, get and post data actions should be checked as well.

If the task in scheduler is performed, you will receive the notification on your email indicated in the following field:

Get and Post data actions . Receive notification on the email

Schedule task can be launched monthly, daily, weekly, or at once.

Depending on the period you have chosen, fill the fields that appears to configure the timetable of the current operation:

Daily task

< - Daily

Monthly task

< - Monthly

Weekly task

<- Weekly

Schedule task at once

< - At once

To be able to make the task repetitive for a certain period of time, fill the fields at the bottom of the form:

Repeat task fields

Do not forget to press [OK] to save all your entries in this form.

You will get the following notification then:

Task was successfully created message

If everything is correct, please click the [Export] button to proceed. After that, you will be able to check the result on your eBay site.

Step 7. Results

On the last step you can check the report. Selecct "Export Status" to check products that were exported to eBay store.

Finish step of export to eBay

By clicking the product icon you will move to the product page on eBay marketplace and check all the details that were exported.